If you Volunteer (Duck Race, Santa Collections and other Lions events)

We will only collect enough information from you in order for you to be a volunteer and take part in our activities. This information may include your name, address, contact telephone number and/or email address.

We will not share this information with third parties. If you no longer wish to be involved with our activities, please let us know and we will delete your information.

Duck Race

If you purchase a paper ticket, we will only have the information you supply on the ticket stub, e.g. name and telephone number. Once the race has taken place and prizes have been distributed, the tickets will be securely destroyed.

Online Sales

For all online sales, which will be ducks for the main race, children’s ducks, business ducks and stalls, we will collect:

– Billing Name (first name, last name),
– phone number,
– email address

For the Children’s Ducks, Business Ducks and stalls we also collect:

– Organisation Name,
– Organisation Address,
– Contact Name,
– Contact Phone

For the main duck race, we will only keep your information until the race has taken place and prizes have been distributed. For the other races, we will keep your details to enable us to contact you about future events that might interest you.

If you make a request for a donation/help

We will only collect enough information from you or your organisation to be able to process your request. This information may include your name, address, contact telephone number and/or email address and bank account details.

We will not pass your information to another organisation or charity without your consent. We may publicise any donations made on social media, for example Facebook or Twitter; We name a charity or organisation we donate to but will not name individuals without their consent.

We may keep a limited amount of information to enable us to contact you about any future donations or events we think would interest you or your organisation.

If you are a member of Calne Lions Club

Calne Lions Club is part of Lions Clubs International. We process “personal data” and/or “special category data” (as defined in data protection legislation) as part of the membership services and/or in our administration. All data is held securely and for as long as they relate to the reasons for collection and/or if there is a statutory retention period. Security of data and confidentiality is very important to us to protect everyone involved in our services.

Data may be shared with third parties as part of our services, for our administration and/or if we are required by law to do so. We cannot accept any liability for any processing conducted by a third party outside our remit.

Data is shared with Lions Clubs International “Head Office” (“LCI”) in Chicago, USA. Lions Clubs International (British Isles) have entered into an international agreement with LCI in order to protect the rights and freedoms of our UK members in accordance with the legislation.

None of the above affects your rights under the legislation, in particular your right to access the data we hold on you. You may request a copy of the personal information we may hold on you – this should be submitted in writing or via the Contact Us” page on this site. Please include enough information to enable us to identify you and search for appropriate data.


If you leave a message via the Contact Us page on our site, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another message. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you are dissatisfied with this privacy notice, have queries about our data protection procedures or wish to lodge a complaint, please contact the Calne Lions Club in the first instance.

Thereafter you have the right to submit a complaint to the Supervisory Authority, the Information Commissioner’s Office (ICO):
The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Calne Lions Data Protection Registration: ZA778158